example of Business letters ( created by : Lily Hayati )

 

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Bandung, 29 Juli 2009

No : 05/STFDR/VII/2009
Perihal : UndanganRapat
Lamp : -

KepadaYth.
BapakTono
di
Bandung

AssalamualaikumWr.Wb, segala puja danpujihanyalahmilik Allah, yang selalaumemberirahmatdantaufiknyakepadakita, shalawatdansalamselalautercurahkepadajunjungankitasemua, pemimpinumatNabiyullah Muhammad Saw, keluarga, para sahabatnya, danseluruhumat-Nya sampaiakhirzaman.

SehubungandengantelahhabisnyamasajabatanKetuaPengurusYayasan Al Baqytanggal 22 Juli 2009, denganitusecaraotomatisharusadapemilihanketuaPengurusYayasan Al Baqy yang baruuntukperiode 2009-2013 .

Mengingathaltersebutbersifatpenting, kami mengundangbapak/ibu/saudara/i, bisamenghadirirapatPemilihanKetuaYayasan 2010-2014 yang insya Allah akandiselenggarakanpada :

Hari / tanggal : Minggu, 2 Agustus 2009
Pukul : 10.00 WIB
Tempat : RuanganSerbaguna (Yayasan Al Baqy)

Agenda Rapat :

1. PembahasanlaporankerjaPengurusYayasan Al BaqyTahun 2006-2009
2. Penyusunan Program kerjaperiode 2009-2013
3. Pembentukanpanitiakerjaperiode 2009-2013
4. Pembahasanmasalah lain-lain.
5. Penutup.
6. Ramah Tamah

AtasperhatiandankehadiranSaudara kami mengucapkanterimakasih.

WassalamualaikumWr. Wb.

Sekretaris

AgusStiawan

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Bandung, 26  Juni 2012
No : 123/Indo/VI/2012
Perihal   : UndanganRapatPertemuan
Lamp      : -

Denganhormat,
SehubungandenganakandiadakannyaacaraPameranProdukBaru yang akandilaksanakan di Kantor PusatPelatihanPerusahan, sekaligusdalammempromosikanprodukbarutersebut, makadenganini, kami mengundangseluruh staff pegawai, panitiapelaksana, danseluruhpesertapameranuntukmengikutirapatpertemuangunamembahaspersiapan-persiapanacaraPameranProdukBaruini.

Adapunrapatpertemuantersebutakandiadakanpada:

Hari / Tanggal:  Minggu, 1 Juli 2012
Tempat  :  GelanggangOlahragaBundaran HI
Waktu: 10.00 WIB s/d selesai

Demikiansekiranyapemberitahuandari kami. AtasperhatiansertakehadiranBapakdanIbupadaacaratersebut, kami ucapkanterimakasih.


Hormat kami,

Pimpinan Perusahaan

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Demikiandari kami tentangcontohsuratundanganrapatpertemuan yang bisa kami sampekandisini, semogabisamenjadi info bermanfaatbuatandasemuasaatini. Janganlupa edit contohsuratundangan yang adadiatasdengankepentinganandasendiri,

2.      Bagian-bagian Memo

Kepala, yang terdiriatas :NamaAlamatLambangatau Logo Instansi
Badan isi / pesansingkat (memberikanperintah, informasiataulaporan)
Kaki   tandatangandannamajelaspembuat memo

Baca juga : ContohDaftarRiwayatHidupKerja

Langkah-langkahPenulisanMemo :

1. MenyiapkanBlangko Memo Yang akankitagunakan
2. Penulisanboleh di ketikatautulisantangan
3. Menyampaikanpesanatauinstruksimenggunakanbahasa yang tepatdansingkat
4. Menandatanganidanmenyertakannamajelaspembuat memo.

Ciri-ciri Memo

1. Suratkhusus yang dibuatkhususuntukkeperluandalamkantoratauorganisasi
2. Dilihatdariperedarannya, sebuahkantoratauorganisasidapatmenyampaikan memo secara horizontal maupunsecaravertikal
3. Penyampaiansecarahorizotalmerupakanpenyampaian memo kepadapihak yang memilikijabatansetara
4. Penyampaiansecaravertikalmerupakanpenyampaian memo dariatasankepadabawahanatausebaliknyauntukmengingatkanataumemerintahkansesuatu
5. Merupakanbentukkomunikasi yang berisi saran, arahan, ataupeneranganmengenaisesuatuhal
6. Memilikibagiansurat yang lebihsederhanadibandingkandengansuratresmipadaumumnya, terutamadalamisisurat.
7. Karenapedarannya yang terbatas, memo biasanyatidakmencantumkanidentitaskantor, sepertinamakantor, nomortelepon, faksimili, dankodepos, secaralengkap.

Contoh Memo 

SMA Negeri 1 Bogor

JalanPaledang No. 17

Bogor

MEMO

Kepada :Seluruh Guru Bahasa Indonesia

Untukmemenangkanlombapidatobahasa Indonesia tingkatnasionalbulannanti, harapbapak / ibu guru hendaknyamelakukankerjasamauntukmembantusiswa yang akanmengikutilombapidatotersebut.

Bogor, 17 Mei 2014

KepalaSekolah

(TandaTangan)
-----------------------

AmaliaFauhanisa

===================================================================

PT. National Network

Jl. Proklamasi No. 57 Jakarta

------------------------------------------------

Dari: Direktur

Kepada: Manajer Marketing

SURAT MEMO

Tolongdisiapkanlaporanpemasaran terakhiruntukbahanrapattanggal 12 Juni 2014

Jakarta, 10 Juni 2014
                                                                                                                                        
Rohmatullah

===================================================================

MEMO

Untuk :SitiRahma

Siti, tolongbesokbawakanakubukuLirikLagu Daerah untuklatihanpensi.

Rohmatullah

Contoh Memo BahasaInggris

                                                                      MEMO
Dear, Mom

Mom, I borrowed your clutch bag. The one with black suede colour and two side pockets. I need it for Bima’s birthday  party tonight.

Thank you so much!


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MEMO

To         : All employees
From     : SitiRahma
Director, Personel
Date      : March 7, 2014
Subject  : Charitable LeaveThe corporation is pleased to announce a new policy which will allow employees to take paid time off for volunteer activities. Employees may take up to eight hours of paid leave per month to volunteer for charity organizations. Employees are eligible for this programs if they are full-time and have been employed here for at least one year. Charitable leave must also be approved by the employee’s supervisor.

3.      Contohsuratdagang.

ContohSuratDagang (SuratPenawaran)

CV LATHIFAH PUSTAKA

JalanCahayaAbadiNomor 19

Garut, 09 Juli 2012

Nomor: 159/LP/VI/2012
Lampiran: -
Hal: PenawaranHarga

Yth. KepalaBagianPembelian PT Jaya Abadi
JalanKemerdekaanNomor 17
Bandung, Jawa Barat

Denganhormat,
MemenuhisuratpermintaanpenawaranperusahaanAndanomor 234/JA/V/2013 padatanggal 02 Juli 2013, kami dari CV LathifahPustakamengajukanpenawaranpenyediaanbuku-bukudanalattulisdenganperinciansebagaiberikut:
1. 20 eksemplar novel @Rp60.000,00                     Rp1.200.000,00
2. 10 eksemplarbukumatematika @Rp80.000,00   Rp800.000,00
3. 8 lusinpulpen @Rp25.000,00                             Rp200.000,00
Jumlah total                            Rp2.200.000,00 (duajutaduaratusribu rupiah)
Demikianpenawaranhargadari kami.

Hormat kami,

CV LathifahPustaka

Alnisa Zahra

KepalaBagianPenjualan

Introduction:

Inviting people to events, meals or meetings is very common in business. Although the style of the email and the vocabulary used is different if you are inviting a customer/client to an event than if you are inviting a work colleague or supplier to a business meeting, the content and structure of both types of emails is almost the same.

You basically tell them in the email:

• What you are inviting them to
• Why you are inviting them (although this is not always necessary)
• When and Where it is
• And ask them to confirm if they can attend

If you want them to actually say 'yes', you should also write the email so the event/meeting sounds interesting or useful to them.

In this online exercise on emails of invitations, I'll show you both examples and English phrases that can be used for inviting people to events or meetings in both formal and less formal emails.

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Exercise & Examples: Emails of invitation

Read the following two examples of different types of business emails of invitation. The first is a formal invitation to a customer to a presentation. The second is a less formal invitation to a work colleague for a meeting.

From the context, try to guess what the meaning of the words/phrases in bold are. Then do the quiz at the end to check if you are right.

Email 1

Dear Mr Smith,

My name is Sue Jenkins and I am writing on behalf of Reef Technologies plc.

We are pleased to announce that we are sponsoring a series of presentations on the future of renewable energy. The presentations are going to be performed by world-renowned experts in the field (for example Dr Josh Bartlett from MIT and Mrs Jennifer Woods from Clean Future inc.) and will consider future advances in the technology of renewable technology.

Due to your company having worked with Reef Technologies plc in the past, we would like to invite you to the event. The event will be held at the Randalls Conference Centre in Leeds between 3pm and 8pm on the 12 April 2013. If you require directions to the venue, please let me know.

If you would like to attend, please confirm your attendance by replying to this email by the 18 March 2013.

If you have any questions about the event, please don't hesitate to contact me by email (on sjenkins@reeftech.com) or by mobile/cell (on 07867 7433123).

I look forward to receiving your reply.

Yours faithfully,

Sue Jenkins
PR Manager
Reef Technologies plc